Project Management Approach
Our approach to project management emphasizes an organized framework that integrates strategic guidance with diligent execution and internal tools for compliance, management, monitoring and evaluation. This strategy is underpinned by several key principles:
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Project planning and initiation;
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Resource and procurement management;
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Schedule monitoring and tracking;
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Risk and problem management;
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Financial management and budget control;
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Project results evaluation;
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Stakeholder communication and management;
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Quality assurance and delivery;
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Project finalization and handover.
In line with this management strategy, FGV operates two robust project management systems:
This system requires users to enter important project details, with a focus on protecting the institution’s reputation. Operated by FGV’s Internal Control Division, it ensures that all technical requirements are documented and the project team is identified, with special attention to preventing potential conflicts of interest. All resources and companies subcontracted for a project undergo a detailed evaluation by the Compliance System, which verifies their reputational, technical and commercial aspects. Contracts are only executed following confirmation that the selected resources are the most suitable for the project.
This system is designed to oversee the institution’s ongoing high-priority projects, monitoring contractual details, schedules, deliverables, payments and general project management, including team coordination and final delivery.
The system’s information is based on each project’s proposal, contract and management plan. The latter is the primary tool that guides actions for proper execution and control. It serves as the main document that defines the basis of all work and how activities will be performed in an integrated manner. This plan consolidates all information related to the project’s scope, schedule, costs, quality, resources, communications, stakeholders, procurement and risks.
Project Planning and Monitoring
Schedule planning is essential for establishing instructions on how activities will be managed throughout each project. The first stage in this process involves defining a list of activities and milestones. Work packages are divided into activities and milestones, to provide the basis for estimating, planning, executing, monitoring and controlling the project’s work. The activities and milestones are then sequenced logically so that the duration of each activity and its interdependencies can be estimated. This information is supplemented with planned start and end dates and the resources responsible for each phase and activity. Based on this information, a detailed project schedule is developed using project management software and other tools.
Project Management and Monitoring
During the execution of a project, the schedule is updated monthly to ensure that milestones and deliverables are completed.
Project costs are tracked in FGV’s cost system, where a specific cost center is established for the project.
Information on deadlines and costs is reported on a monitoring dashboard using the Power BI tool. Periodic reports are produced for FGV management and for monthly project reporting to ensure transparency of information.
Project Finalization
In the project finalization stage, data related to the registration of lessons learned, the delivery of all products, the completion of payments and the acquisition of technical capability certificates is organized and verified. Additionally, the final archiving of project documents is performed, guaranteeing the traceability of all negotiations and deliveries made throughout the project and the management of the knowledge that was produced.